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Multifamily development pro forma

A free pro forma for building apartments: enter units, rents, vacancy and operating costs per unit along with land, construction and the loan, and ProformaKit works out NOI, total cost per unit, yield on cost, profit and IRR month by month. The example loaded below is a 48-unit building.

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Sample project Made-up numbers to show how it works. Change any of them to start your own.

Costs
$

Paid at closing, month 0

$

Construction, spent on an S-curve

$

Design, permits, legal and fees, spent evenly

%

Percent of hard costs

Financing
%

Equity goes in first, then the loan

%

Yearly, added to the loan each month

Timeline
mo
mo

From completion to stabilized sale

Income
$

Per month

$

Parking, storage, pets, per month

%
$

Per year: taxes, insurance, payroll, repairs

Gross potential rent
$1,353,600
Vacancy and credit loss
-$67,680
Other income
$43,200
Operating expenses
-$345,600
Stabilized NOI, per year
$983,520
Sale
%
%

Percent of the sale price

Pro forma results

Total development cost

$14,848,230

Profit

$2,676,308

Margin on cost

18.0%

Yield on cost

6.62%

+112 bps over the exit cap

Levered IRR

22.6%

Return on equity, yearly

Equity multiple

1.51x

Capital stack and sale

Loan (65% of cost)
$9,651,349
Equity required
$5,196,880
Construction interest
$918,230
Contingency
$480,000
Exit value
$17,882,182
Selling costs
-$357,644
Unlevered IRR
15.4%
Sale
Month 27, Apr 2028
Total cost per unit
$309,338
Profit per unit
$55,756

Monthly spend and funding

Equity first, then the loan

EquityLoanInterest added to the loan
Show the monthly table
MonthCostEquityLoan drawInterestLoan balance
Jan 2026$2,400,000$2,400,000$0$0$0
Feb 2026$89,063$89,063$0$0$0
Mar 2026$155,581$155,581$0$0$0
Apr 2026$280,594$280,594$0$0$0
May 2026$449,024$449,024$0$0$0
Jun 2026$640,556$640,556$0$0$0
Jul 2026$832,087$832,087$0$0$0
Aug 2026$1,000,517$349,975$650,542$0$650,542
Sep 2026$1,125,530$0$1,129,596$4,066$1,780,137
Oct 2026$1,192,048$0$1,203,174$11,126$2,983,311
Nov 2026$1,192,048$0$1,210,694$18,646$4,194,005
Dec 2026$1,125,530$0$1,151,742$26,213$5,345,747
Jan 2027$1,000,517$0$1,033,928$33,411$6,379,675
Feb 2027$832,087$0$871,960$39,873$7,251,634
Mar 2027$640,556$0$685,878$45,323$7,937,513
Apr 2027$449,024$0$498,634$49,609$8,436,146
May 2027$280,594$0$333,320$52,726$8,769,467
Jun 2027$155,581$0$210,390$54,809$8,979,857
Jul 2027$89,063$0$145,187$56,124$9,125,045
Aug 2027$0$0$57,032$57,032$9,182,076
Sep 2027$0$0$57,388$57,388$9,239,464
Oct 2027$0$0$57,747$57,747$9,297,211
Nov 2027$0$0$58,108$58,108$9,355,318
Dec 2027$0$0$58,471$58,471$9,413,789
Jan 2028$0$0$58,836$58,836$9,472,625
Feb 2028$0$0$59,204$59,204$9,531,829
Mar 2028$0$0$59,574$59,574$9,591,403
Apr 2028$0$0$59,946$59,946$9,651,349

The example, per unit

Developers and lenders read a multifamily deal per unit, so here is the example's $14,848,230 broken down across its 48 units.

LineTotalPer unit
Land$2,400,000$50,000
Hard costs$9,600,000$200,000
Soft costs$1,450,000$30,208
Contingency$480,000$10,000
Construction interest$918,230$19,130
Total development cost$14,848,230$309,338
Stabilized NOI, yearly$983,520$20,490
Value at a 5.5% cap rate$17,882,182$372,545
Profit$2,676,308$55,756
The real estate development pro forma template in Excel with the 48-unit sample: inputs for costs, financing, timeline, income and sale beside total development cost, NOI and returns
The same building in the Excel template: units, rent, vacancy and operating costs per unit on the left, NOI and returns on the right.

From the rent roll to NOI

48 units at $2,350 a month is $1,353,600 of gross potential rent a year. 5% vacancy and credit loss takes off $67,680, and $75 a unit a month of parking, storage and pet income adds $43,200. Operating expenses of $7,200 a unit a year, for taxes, insurance, payroll, repairs and management, come to $345,600, 26.0% of effective gross income. That leaves $983,520 of stabilized NOI.

What moves a multifamily deal

Each row changes one input and leaves the rest as modelled.

ChangeNOIYield on costProfitLevered IRR
As modelled$983,5206.62%$2,676,30822.6%
Rents 5% lower$919,2246.19%$1,530,67013.5%
Vacancy 10% instead of 5%$915,8406.17%$1,470,37413.0%
Operating expenses 10% higher$948,9606.39%$2,060,51217.8%
Lease-up 6 months longer$983,5206.47%$2,329,99515.5%

Rent and vacancy hit NOI almost dollar for dollar: 5% less rent takes $64,296 off NOI, and 5 more points of vacancy takes $67,680. A 10% rise in operating expenses takes $34,560. At a 5.5% exit cap every dollar of NOI is worth $18 of value, which is why small rent assumptions move profit so much. A longer lease-up leaves NOI alone but adds interest and pushes the sale out, so it shows up mostly in total cost and the IRR.

What it leaves out for apartments

It uses one average rent, so a unit mix has to be averaged first. (New to the terms? Start with what a development pro forma is.) There are no concessions, no rent growth during lease-up and no property tax reassessment at completion; put realistic stabilized numbers in instead. Affordable housing with tax credits and condo projects sold unit by unit need a different model. The full list of what the pro forma models, and what it does not, is on the real estate development pro forma template page, and a walk-through of this same building, month by month, is in the pro forma example.

Questions developers ask

What should a multifamily development pro forma include?

Units and average rent, other income, vacancy and operating expenses per unit to get stabilized NOI; land, hard and soft costs with contingency; the construction loan and its interest; construction and lease-up months; and the exit cap rate. From those come total cost per unit, yield on cost, profit and IRR.

How do you calculate NOI for a new apartment building?

Units times average monthly rent times 12 is gross potential rent. Take off vacancy and credit loss, add other income such as parking and pet fees, then subtract operating expenses. In the example: $1,353,600 less $67,680 plus $43,200 less $345,600 is $983,520.

What is a good yield on cost for multifamily development?

There is no single number. Compare yield on cost with the cap rate a finished building would sell at: the gap is the margin for the risk of building. The example yields 6.62% against a 5.5% exit cap, +112 bps.

Does the template handle a unit mix?

Not yet. It uses one average rent across all units. For a mix of studios, one-beds and two-beds, work out the weighted average rent first and enter that.

Can I use it for build-to-rent townhomes?

Yes, as one rented community: enter the homes as units. The returns assume the community is sold at stabilization; if you plan to hold it, read the yield on cost, because refinancing and years of operation are not modelled. If the homes will be sold one by one, it does not fit, because the template values the project from NOI, not from home sales.

Is the multifamily pro forma free in Excel?

Yes. The Excel download has the same rent roll, cash flow and returns, with no email needed.

Want it for your team and your lender?

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